FLOWCHART - WORK PERMIT PROCESSING - STEP BY STEP PROCEDURE

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SHORTLISTING & ELIGIBILITY IS CHECKED BASIS THE FIRST STEP OF DOCUMENTS VALIDATION (ONLY FOR THE POSITIONS WITH LEVEL CATEGORY FROM L1 TO L4) WHICH IS THE FIRST STEP FOR COMMON FOR ALL THE COUNTRIES' PROCESS. IT IS DONE BY INDEPENDENT VERIFICATION AGENCIES LOCATED IN THE EU. THE DOCUMENTS OF THE CANDIDATE ARE SENT TO THE AGENCY ACCORDING TO THE COUNTRY'S PROCESS. VALIDATION IS DONE BASIS THE CANDIDATE’S AGE, PASSPORT VALIDITY, EARLIER SCHENGEN TRAVEL HISTORY (IF ANY), HIS DOCUMENTS’ AUTHENTICITY WHATEVER HE HAS SHARED TO US, EDUCATIONAL BACKGROUND, MANDATORY DOCUMENTS AVAILABILITY, ACTUAL EXPERIENCE (IF THE JOB REQUIRES EARLIER EXPERIENCE), ENGLISH LANGUAGE COMMUNICATIONS (WRITTEN OR VERBAL IN CASE IF REQUIRED IN ANY SPECIFIC POSITION), OVERALL RATINGS AND SOME OTHER PARAMETERS. FOR THE JOB CATEGORIES ABOVE THAN L4, THE CLIENT INTERVIEW TAKES PLACE UPON PROFILE SHORTLISTING. VALIDATION PROCESS TAKES 3 WORKING DAYS MAX.  

AFTER RECEIVING THE VALIDATION RESULT FROM THE EXTERNAL AGENCY, IT IS SHARED WITH THE CANDIDATE SO THAT THE CANDIDATE CAN ALSO KNOW THE POINTS BASIS WHICH HIS ELIGIBILITY IS DEFINED OR REJECTED. IF THE VALIDATION RESULT IS POSITIVE, IT MEANS THE CANDIDATE IS ELIGIBLE TO APPLY FOR THE WORK PERMIT FOR THAT PARTICULAR COUNTRY BUT IF THE VALIDATION RESULT IS NEGATIVE, THE CANDIDATE DOES NOT STANDS ELIGIBLE TO APPLY. IF THE VALIDATION RESULT IS IN PENDING STATE, IT MEANS SOME DOCUMENTS ARE REQUIRED TO COMPLETE THE PROCESS SO IT IS ASKED FROM THE CANDIDATE. 

IN CASE OF POSITIVE VALIDATION RESULT, THE LEGAL TEAM SENDS THE SERVICE CONTRACT AND IDF (INFORMATION DECLARATION FORM) TO THE CANDIDATE / RPA / ASSOCIATE. THE SERVICE CONTRACT IS AN AGREEMENT BETWEEN BOTH PARTIES ABOUT THE SERVICES PROVIDED BY US, THE RESPONSIBILITIES AND LIMITATIONS OF BOTH PARTIES AS WELL AS THE DETAILS ABOUT THE PAYMENT PLAN. 

IN CASE OF POSITIVE VALIDATION RESULT, THE ACCOUNTS TEAM ALSO SENDS THE DETAILSL OF THE FIRST INSTALLMENT AS WELL AS THE COMPANY'S BANK ACCOUNT DETAILS FOR THE FIRST INSTALLMENT TRANSFER. AN INVOICE AND / OR THE PAYMENT DECLARATION CAN ALSO BE PROVIDED UPON REQUEST. AN INVOICE IS REQUIRED MANDATORY FOR A BANK OR EXCHANGE TRANSFER SO THE CLIENT CAN REQUEST TO ISSUE THE SAME. AFTER RECEIVING THE INSTALLMENT AMOUNT IN THE COMPANY'S BANK ACCOUNT, THE PAYMENT RECEIPT IS ALSO PROVIDED AFTER BY THE ACCOUNTS TEAM RECEIVING THE PAYMENT. 

A PROPERLY FILLED AND SIGNED SERVICE CONTRACT AND IDF (INFORMATION DECLARATION FORM) IS SENT TO THE LEGAL TEAM BY THE CANDIDATE / RPA / ASSOCIATE. WE ALWAYS RECOMMEND TO READ ALL THE TERMS & CONDITIONS MENTIONED IN THE SERVICE CONTRACT BEFORE SIGNING IT AND IN CASE OF ANY QUERY OR DOUBTS, YOU CAN WRITE THE SAME TO THE LEGAL TEAM OR ASK IT FROM YOUR RESPECTIVE IMMIGRATION ADVISER. 

NOW THE CANDIDATE / RPA / ASSOCIATE HAS TO PAY THE FIRST INSTALLMENT ACCORDING TO THE PAYMENT PLAN OF THE PROCESS. HE CAN PAY IT USING INTERNET BANKING, DIRECT BANK TRANSFER (INVOICE NEEDED FROM US SO REQUEST US ACCORDINGLY), EXCHANGE TRANSFER, WIRE TRANSFER, TRANSFER THROUGH YOUR DEBIT OR CREDIT CARD BY USING AN INTERNATIONAL MONEY TRANSFER APPLICATION LIKE WISE, REMITLY, TRANSFERGO ETC.

AFTER RECEIVING THE FIRST INSTALLMENT IN THE COMPANY'S BANK ACCOUNT, THE LEGAL TEAM STARTS PROCESSING OF THE WORK PERMIT APPLICATION FOR THE CANDIDATE WITH THE HELP OF RESPECTIVE DEPARTMENTS, ATTORNEYS & EMPLOYER. IT INCLUDES THE TRANSLATION OF DOCUMENTS BY A SWORN TRANSLATOR IN THE SPECIFIC COUNTRY'S LANGUAGE LIKE GERMAN LANGUAGE FOR GERMANY, POLISH LANGUAGE FOR POLAND, THEN NOTARISE THEM BY A REGISTERED ATTORNEY, ATTACH OTHER DOCUMENTS ACCORDING TO THE PROCESS GUIDELINES, APPROVALS, AUTHENTICATIONS ETC AND THEN SEND THE COMPLETED APPLICATION TO THE RESPECTIVE EMPLOYER IN THE SPECIFIC COUNTRY. THE ENTIRE PROCESS CAN TAKE 7-10 WORKING DAYS SO THERE IS A GAP OF 7-10 DAYS FROM THE EFFECTIVE DATE (PROCESS INITIATION DATE) AND SUBMISSION DATE (TO THE RESPECTIVE DEPARTMENT OR THE EMPLOYER). 

NOW THE CANDIDATE HAS TO WAIT FOR THE STANDARD PROCEDURE TIME (TAT) TILL HIS WORK PERMIT / WORK CONTRACT / DESIRED OTHER DOCUMENTS ARE ISSUED FROM THE RESPECTIVE DEPARTMENT. THE WAITING TIME MAY BE BETWEEN 20 DAYS TO 90 DAYS ACCORDING TO THE SPECIFIC COUNTRY'S PROCESS. THE STANDARD PROCESS TIME IS INFORMED BY THE LEGAL TEAM TO THE CANDIDATE WHEN THE PROCESS INITIATION IS DONE SO HE HAS TO WAIT PATIENTLY. 

AFTER ISSUING THE WORK PERMIT / WORK CONTRACT / DESIRED DOCUMENTS, THE LEGAL TEAM SHARES THE SCAN COPY OF THE DOCUMENT WITH THE CANDIDATE / RPA / ASSOCIATE. GENERALLY THE COMPLETE SET OF DOCUMENTS ARE NOT SHARED BY THE EMPLOYER WITH US, ONLY A PART OF THE DOCUMENT IS SHARED SO WE SHARE THE SAME WITH THE SECOND PARTY. 

NOW IT IS TIME TO PAY THE 2ND INSTALLMENT SO THE CANDIDATE / RPA / ASSOCIATE HAS TO PAY IT ACCORDING TO THE PAYMENT PLAN. THE DUE TIMELINE TO PAY THE 2ND INSTALLMENT IS 14 DAYS SO IT MUST BE PAID WITHIN THE DUE TIMELINE. AN EXTENSION IS NOT POSSIBLE IN CASE OF SECOND INSTALLMENT BECAUSE WE HAVE TO PAY THE COST TO THE EMPLOYER WITHIN A MAXIMUM OF 14 DAYS SO IT IS STRONGLY RECOMMENDED TO PAY IT AS SOON AS POSSIBLE. FAILING TO PAY THE INSTALLMENT AMOUNT WITHIN THE DUE TIME, MAY RESULT IN CANCELLATION OF THE WORK PERMIT CONSIDERING THE POINT AS 'CANDIDATE IS NO LONGER INTERESTED'.

AFTER RECEIVING THE SECOND INSTALLMENT FROM THE CANDIDATE / RPA / ASSOCIATE, THE ORIGINAL DOCUMENTS ARE SHIPPED TO THE ADDRESS GIVEN BY THE SECOND PARTY. ACCORDING TO THE CHANGED PROCESS (DOCUMENTS SHIPPING POLICY 2021), THE ORIGINAL DOCUMENTS FOR SEVERAL CANDIDATES ARE SENT TOGETHER TO OUR PARTNERED SHIPPING ASSOCIATES LOCATED IN BRAZIL, MOROCCO, CHINA, INDIA & AZERBAIJAN, ACCORDING TO THE DESTINATION COUNTRY OF THE CANDIDATE. THEN THE DOCUMENTS ARE SEGARTED AND DISPATCHED FURTHER TO THE DESTINATION OF THE CANDIDATE BY THE SHIPPING ASSOCIATE. THE ENTIRE PRACTICE IS DONE TO REDUCE THE HUGE SHIPPING COST OF 100-150 EURO TO 60 EURO WHICH IS SET AS A COMMON COST FOR EACH SHIPMENT. THE SHIPPING IS GENERALLY DONE BY THE REPUTED SHIPPING PARTNERS INCLUDING DHL, FEDEX, ARAMEX, UPS ETC. 

AFTER DELIVERING THE DOCUMENTS TO THE DESTINATION, THE PROCESS IS COMPLETED.